Updating a Candidate Profile from his CV

Learn how to keep candidate profiles up to date by automatically syncing new information from uploaded or requested CVs.

Spott automatically detects and merges new information from CVs you upload — saving you from manually retyping details.

1. Open a candidate profile

   Go to the Candidates section and select the candidate you want to update.

   
2. Choose your update method

   You can refresh a candidate’s information in two ways (top right corner):

   1. Request updated CV – Share a link with the candidate to upload their latest CV.

   2. Update from CV – Upload a new CV file (PDF or DOCX) yourself to trigger an automatic update.

      

   When a candidate uploads a new CV through the shared link, their profile is automatically updated once the file is received.

3. How incremental updates work

   When a CV is uploaded, Spott compares the new document with existing profile data and intelligently merges changes.

   • New information (like recent roles, new education, or contact updates) is added automatically.
   • Existing fields are kept unchanged unless new, verified data is found.
   • Duplicates and minor differences (like job title variants) are handled automatically to keep data consistent.

   You can always review the updated fields in the candidate profile after the upload.

4. Finalize and review

   Once the update is processed:

   1. Reopen the candidate profile.
   2. Review updated sections such as Experience, Education, and Details.
   3. Confirm that the new data has been merged correctly.

   Manual changes made after the CV upload will always override automatic parsing results.

Incremental CV updates ensure your database stays current and accurate without manual editing — ideal for large candidate pools or recurring submissions.